The Annual Member Meeting and election of board members for the next year was scheduled for last night. Before I give you the results, here’s a quick run-down of what you, as an association member, should know.
In order to “conduct business” at the annual member meeting, we’re required to have a quorum — a parliamentary procedure term meaning “the minimum number of people present to conduct business”. Our bylaws tell us we need ten percent of the eligible voters, and with one vote per lot and 345 lots here in Rio Crossing, ten percent of that is 35 (rounded up to the nearest “whole vote”).
Most parliamentary procedure rules (like Robert’s Rules of Order) say that a quorum has to be made up of people actually present at the meeting, However, Arizona statutes (specifically ARS 33-1812 subsection B) says that anyone who submits an absentee ballot for the election is counted in the quorum computations. This is probably because not many people actually come to HOA meetings, but in many cases, people are interested enough in what happens with their HOA to vote for the board members who represent them.
About Last Night…
Last night, there were under 15 absentee ballots, and only 4 members present eligible to vote (and 3 of them had already submitted their vote with an absentee ballot — just in case they were not able to attend).
So essentially we needed 35 voters, and we had less than 20.
Last year — September 2018 — there were 48 voters… more than twice as many as this year. And 2018 was the largest Rio Crossing HOA voter turnout ever. Why the difference?
I don’t really know. I have some ideas. Let me tell you my story about little Timmy…
About Little Timmy
Little Timmy was 8 years old, but had never spoken a word — not ever. But this one morning, his mother was getting Timmy his favorite breakfast: a nice warm bowl of oatmeal. Timmy dipped his spoon in the bowl, pulled up a nice spoonful of oatmeal, and proceeded to put it in his mouth, as he had done oh so many times before. All of a sudden, Timmy shouted! “Mom! This ^#%@$ oatmeal is too *@&#% hot!!” Both of Timmy’s parent were ecstatic that Timmy, who had never spoken before, was now somehow speaking. Curious to know why, after all these years, Timmy could now speak, his mother asked, “Timmy, why haven’t you ever spoken before?”
Timmy’s reply: “Because up until now, everything has been just fine.”
We Do Like to Hear from You!
HOA board members are always happy to hear from owners. Most of us are even pleased when our owners come to us to complain. Perhaps a bit like Timmy’s parents, we’ll ignore the emotional (and sometimes harsh) part of the message, and focus on the fact that we are getting input.
For elections at the national, state, and municipal level, there’s a lot of talk about “voter apathy.” The same sense occurs for involvement and awareness of government operations, things like budgets, rule making, administrative functions, and communication: nobody has time for that; besides, what can I do about it?
At the HOA level, we know you still don’t have much time. That’s why here at Rio Crossing we try to communicate frequently about as many things as we can fit into a relatively small space. You may not read every one of them, but you do hopefully scan the headlines and read the things you think are important.
If you are not on our mailing list, you should be. Click the link and subscribe!
Now, About the Election
Since the quorum requirements were not met by a long shot, and since the only candidates on the ballot were incumbent board members, the incumbent board members will continue for the next year.
I hope the lack of voter participation this year is an indication that everything is just fine. If not, you will let us know, right?