As announced in this message from our mailing list, the association board created the Management Vendor Search Committee, charged with a number of tasks related to selection of a management company starting in 2020.
The first meeting of the committee is Saturday, May 26 at 9am in the picnic area at Roma Park adjacent to Roma Drive. We recommend attendees bring a chair and water.
As a “Committee of the Board” in section 5.1 of our bylaws, this committee will announce our meetings and invite homeowner attendance similar to the board’s regular meetings as required in Arizona’s HOA open meeting laws (see ARS 33-1804). Homeowners who attend will be given an opportunity to participate and contribute at times, but the meeting is not being conducted as an “open discussion forum”.
At this first meeting we’ll be working on the overall plan and timeframe, and discuss criteria for possible inclusion in the Request for Proposal (RFP) that will be made available to management companies seeking to provide a proposal. The committee is chaired by association president Ray, and the other two members are the association vice president Julia and the association secretary Andres.
Our contract with our current company, AAM, began in January 2016 and was for 3 years, which ends December 31, 2019. Starting now in establishing the process to select the vendor for 2020 gives us plenty of time to create a good RFP, interview potential companies, and make a selection with time to plan and communicate any transition tasks.